Rebecca (Becky) Wightman

Town Clerk/Tax Collector

Registrar

Phone: 315-852-9650

Fax: 315-852-9701

Email:becky@deruyternygov.us

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Sandra Cirbus

Deputy Town Clerk/Collector/Registar

Email: sandra@deruyternygov.us

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The Town of DeRuyter Offices are located in the Genevieve D. Staley Civic Center in the Village of DeRuyter
at the corner of Utica Street (NYS Route 13) and Seminary Street.

Physical Address: 735 Utica Street, DeRuyter, NY 13052
Mailing Address: PO Box 394, DeRuyter, NY 13052

Office Hours:

Monday
9AM to noon, 1PM to 4PM
Tuesday
9AM to Noon, 1PM to 4PM
Wednesday
Closed
Thursday
9AM to Noon, 1PM to 4PM
Friday
9AM to Noon
Saturdays, Sundays
& Holidays
Closed
Print

Dog Licensing:

New York State Law requires all dogs four months old and older to be licensed in the Town in which the dog resides.  Please be sure to bring proof of a current rabies vaccination and a certificate of spaying/neutering, if applicable.
The fee to license a spayed/neutered dog is $10.00.  The fee to license an unspayed/unneutered dog is $16.00.

Apply for a dog license at the Town Clerk’s Office during regular hours or by mail.
HERE'S WHAT YOU WILL NEED:
If the dog is spayed or neutered, a certificate from a licensed veterinarian or an affidavit from the owner showing that the dog has been spayed or neutered, unless this proof is already on file with the clerk.
All dogs three months or older must have proof of a rabies vaccination signed by a licensed veterinarian or a certificate stating why the life of the dog would be endangered by the vaccine.
After the dog license application and appropriate certificates are filed and the license fee has been paid, the license will be validated for a one, two or three year period.
If applying by mail, please include a self-addressed, stamped envelope for return of your validated license and tag.

Click Hear to Download a Dog License Application

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LOVE ME? LICENSE ME!

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Please Recycle

Madison County Landfill Punch Cards

Need a Madison County Landfill Punch Card?
You can get them at the Town Clerk's Office.
The fee is $13.50 per card and
each card has 5 "punches".
One punch is required for volume up to
one 33 gallon container.

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GETTING MARRIED?

A couple who intends to be married in New York State must apply in person for a marriage license to any town or city clerk in the state.

Although the marriage license is issued immediately, the marriage ceremony may not take place within 24 hours from the exact time that the license was issued.

The license is valid for 60 days beginning the day after it is issued.

No premarital examination or blood test is required in New York State.

Proof of identity and age is required.

If this is not your first marriage, you must submit a certified copy of the Decree of Divorce or a Certificate of Dissolution of Marriage.

The fee for a marriage license is $40.00.

More information on getting married in New York State.

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New York State Conservation Licensing

What identification or proof of residency will I need to purchase a license?

  1. For hunting and trapping licenses, proof of a prior license or appropriate sportsman education certification
  2. NYS residents must provide one of the following proofs of residency:

    • Your driver's license or a NYS non-driver's identification issued by the Department of Motor vehicles
    • an IT-201 or W-2 income tax form for the previous year
    • a current voter registration card
    • a current NYS vehicle registration
    • a current lease
    • military LES (Leave and Earnings Statement) or military orders
    • a current student ID card
    • a current pay stub or letter from a current employer on letterhead containing your legal address

For persons applying for a Deer Management Permit (DMP):

  • DMPs may now be applied for via the DECALS system at all License Issuing Outlets, by phone or by mail (see DECALS Process above). We are no longer doing a separate mail-in deer management permit application.
  • DMPs must be applied for by close of business October 1, 2009.
  • During the initial application period, DMPs will NOT be issued on a first-come, first-served basis. A random selection process will occur at the License Issuing Outlet and, if selected, you will receive your DMP(s) immediately.
  • Make sure you know what Wildlife Management Unit (WMU) you want to apply for before going to an issuing agent. You will be allowed to apply for up to two DMPs. WMU boundaries are the same as last year.
  • If you are applying as a disabled veteran (40% or higher service-related disability), bring your Veteran's Administration letter with your case number with you when you apply.
  • If you are applying as a landowner (50 acres or more), bring your tax map identification number and Swis code (found on your tax bill) with you when you apply.
  • If you were rejected for a permit previously and have a preference credit for the next hunting season, this information is stored in the centralized computer system and will be available to all issuing agents.

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Parking Permits For People With Disabilities

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To be eligible for a permit, you must live in New York State but you need not be a licensed driver or own a vehicle.  You must apply in the locality in which you live.
 
A permit is issued to a person with a qualifying disability and the permit may be used in any vehicle in which that person is riding.
 
There is no fee for the issuance of a parking permit. 

CLICK HERE TO VIEW/PRINT AN APPLICATION & INSTRUCTIONS

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Vital Records

Birth and Death records are available from the Local Registrar of the municipality where the event occurred. Marriage records are available from the Town or City Clerk of the municipality where the Marriage License was issued. For further information about these services, please contact the appropriate office of the municipality involved. Telephone numbers are available from the local phone directory or telephone information.

All applications or requests for vital records/genealogy information must include the appropriate fees.  Personal checks must clear before record is released.  The fee for a birth, death or marriage record is $10 per record.

Birth Records

Who is eligible to obtain a birth certificate copy?

  • The person named on the birth certificate.
  • A parent of the person named on the birth certificate (requesting parent's name must be on birth certificate).
  • Only by order of a New York State Court may a spouse, child or other persons obtain a copy of a birth certificate.

Identification Requirements - application must be submitted with copies of either A or B:

  1. One (1) of the following forms of valid photo-ID:
    • Driver license
    • State issued non-driver photo-ID card
    • Passport
    • U.S. Military issued photo-ID

  2. Two (2) of the following showing the applicant's name and address:
    • Utility or telephone bills
    • Letter from a government agency dated within the last six (6) months

Click Here For An Application For A Copy Of A Birth Record

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Death Records

Who is eligible to obtain a death certificate copy?

  • The spouse, parent or child of the deceased
  • Other persons who have a:
    • documented lawful right or claim
    • documented medical need
    • New York State Court Order

What is a lawful right or claim?

If the applicant is not the spouse, parent or child of the decedent, a lawful right or claim must be documented. An example of a lawful right or claim would be a death record needed by the applicant to claim a benefit. Documentation would consist of an official letter from the agency verifying that to process the claim they require from the applicant a copy of the requested death record.

Identification Requirements - application must be submitted with copies of either A or B:

  1. One (1) of the following forms of valid photo-ID:
    • Driver license
    • State issued non-driver photo-ID card
    • Passport
    • U.S. Military issued photo-ID

  2. Two (2) of the following showing the applicant's name and address:
    • Utility or telephone bills
    • Letter from a government agency dated within the last six (6) months

Click Here For An Application For A Copy Of A Death Record

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Marriage Records

Who is eligible to obtain a marriage certificate copy?

  • The bride or groom
  • Other persons who have a:
    • documented judicial or other proper purpose
    • New York State Court Order

What is a judicial or other proper purpose?

If the applicant is not the bride or groom, a judicial or other proper purpose must be documented. An example of a judicial or other proper purpose would be a marriage record needed by the applicant to claim a benefit. Documentation would consist of an official letter from the agency verifying that to process the claim they require from the applicant a copy of the requested marriage record.

Click Here For An Application For A Copy Of A Marriage Record

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Genealogy Research

What types of records are available from the New York State Department of Health for genealogy research?

Vital records registration started in New York State outside of New York City in 1881. Generally, the New York State Department of Health provides uncertified copies of the following types of records for genealogy research purposes:

  • Birth certificates - if on file for at least 75 years and the person whose name is on the birth certificate is known to be deceased.
  • Death certificates - if on file for at least 50 years.
  • Marriage certificates - if on file for at least 50 years and the bride and groom are both known to be deceased.

Are the time periods ever waived?

The time periods are waived for direct-line descendants. A direct line descendant is a person in the direct line of descent, i.e., the child, grandchild, great grandchild of the person whose record is requested. The direct-line descendant applicant must provide the following:

  • Proof of their relationship to the person whose record they are requesting.
  • Proof of the death of the person whose birth certificate they are requesting.
  • Proof of the death of the bride and groom whose marriage certificate they are requesting.

Click Here For An Application for Genealogical Services

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Voting/Elections
DeRuyter's official polling place
is the Genevieve D. Staley Civic Center
located at 735 Utica Street.